A favourite topic of mine for blogging about is on tools and techniques to help personal productivity or group collaboration. So you may wonder why mention the “Table of Contents”?
Well since Quintus Valerius Soranus was credited with a little-recognized literary innovation: Pliny the Elder says he was the first writer to provide a table of contents to help readers navigate a long work. The Table of Contents has been an invaluably useful tool to assist in content navigation since that introduction. And remains an expected item to appear in any rendition of literary content whether physical or digital print form.
The core principle being the use of hypertext and hyperlinks (reference points) to form the navigation structure and format, so presenting the user with a method of navigation through the document contents.
With the advent of collaborative, content management systems, like Jive and Microsoft SharePoint, while it is possible to render a TOC within an individual document, to navigate it’s own headings and sub-headings.
What I find is actually lacking is an automated or dynamic inventory of the content of space, e.g. the actual records or documents that exist within that same. At this point in time I’m not aware of either existing in the named example of content management systems I’ve given above. I would be interested to hear of system that supports such a service.
I do create these myself, as a way of recording a breadcrumb trail, to be a record for my own use, and feel it does serve in ease my own navigation around self-service content libraries or document repositories.
It serves me well to store contextual material around such artefacts and I have benefitted from productivity gains by easily finding the article and context around is origin or purpose for storage, long after it has passed from my activity memory.
Here’s an example I call “Key Links”
I was slow to realise that Evernote has a “note link” functionality, and again these can be constructed and utilised as a manner to navigate and move between notes.
See this help note “How to use note links to connect between notes” to understand how to create and set these up.
As it says:
One of the coolest things you can do with Note Links is create a Table of Contents for a set of notes inside of a notebook. This is particularly useful if you are sharing a notebook with other individuals.
And the Evernote Blog article:
Here is a youtube describing the functionality.
My recommendation is always add a link back to the TOC document you have created, so you have the ability to go and return via hyperlinks with equal ease, there is no point linking somewhere and ending up stranded.
Have you found an automation tool to do this?